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Attendees: Martin Goldberg, Brenda Couey, Dan Durigan, Beverly Verna, Patricia O’Brien, and Cleo Home. The above listed attendees gathered as a deliberative assembly
in a meeting to discuss the formation of the Golden State Miniature Schnauzer
Club. The group began their meeting at 11:40 and was facilitated by Martin
Goldberg at his home in Danville, CA. The attendees used the pre-reading
packet that was provided prior to the meeting to help assist the group
in working. The pre-reading packet of information containing:
"How to form an AKC Club" First Year Plan (of club activities) Draft copy of the club’s proposed Membership Booklet Board & Committees Membership Roster By-laws Code of Ethics Membership Application Form Breed Standard Actions: (Actions will be listed as a regular part of the minutes
to more easily track decisions, responsible person(s), and the expected
completion date(s)).
New Business The proposed agenda was reviewed and approved by attendees.
The attendees discussed their vision of the club, with the primary emphasis on establishing a club focused to meet the needs of members in more rural areas of California. Other elements like Rescue and Public Education and fostering participation by young members were identified as critical. Cleo Home volunteered to draft a vision based on the various elements identified by the attendees. Club Name and Logo Various possible names were identified and prioritized that the attendees felt represented the population of the state this club will serve. Beverly Verna volunteered to create a logo. The attendees agreed the club colors will be purple and gold. The first order of business
was to establish officers to serve the club. Beverly Verna motioned that
Martin Goldberg be accepted as president and Cleo Home seconded. Motion
passed. The following is a complete list of the officers who agreed through
discussion and consensus to fill the remaining posts.
President: Martin Goldberg Vice President: Beverly Verna Recording secretary: Cleo Home Corresponding Secretary: Dan Durigan Treasurer: (open) Director: Brenda Couey Director: Patricia O’Brien Director: (open) The two remaining positions will be filled as candidates are identified and agreed upon. Committee work was identified as critical to begin work immediately on forming the new club. The following standing committees were identified along with chairs and members where designated at this meeting. Finance: (open) Membership: Brenda Couey Newsletter: Dan Durigan Specialty/Fun Matches: Brenda Couey, Cleo Home, Patricia O’Brien Public Education/Breeder Referral Contact: Patricia O’Brien Rescue: (open) Judges Selection: (open) Nominations: (annual) Information Technology: Martin Goldberg, Dan Durigan Liaison with AMSC and AKC: Beverly Verna By-laws: Marty Goldberg Legislative Liaison: (open)
To ensure AKC can easily
request and obtain any additional information and ask questions, an AKC
Accreditation contact is needed during the inquiry and accreditation process.
The recording secretary typically maintains the majority of documentation
the AKC requires. Cleo Home will act in this temporary position.
The First Year Plan Martin Goldberg reviewed
the proposed first year plan of activities that was sent to all attendees
as part of a complete pre-reading packet. The attendees agreed that the
plan represented the essential activities to complete the first year of
formation and should be used to guide the club’s activities.
By-laws The by-laws were reviewed and discussed. Changes were discussed and agreement reached on language and intent. Martin Goldberg will make the changes. The by-laws will contain those decisions the club holds as representative of its values and ethics and are stated as principles the club will operate under. It was agreed a by-laws standing committee will be included.
The club will also establish policies that facilitate general operations. These will be maintained in a separate document, "Club Policies" by the Vice President. The following are policies agreed to at this meeting. One year Friends Of The Club (FOTC) memberships can be purchased by member breeders and given as a gift to new dog owners. This is considered part of public education. The Rescue Committee will require that new owners of rescued dogs will be financially responsible for at least a portion of the expenses required to ensure the dog’s health prior to placement. The Rescue Committee will evaluate dogs for rescue on a case-by-case basis to determine appropriate rescue measures to be taken on the dog’s behalf.
The attendee’s discussed appropriate membership classifications and dues. There are four member classifications listed below along with agreed dues for 1999.
The next club meeting will be at Beverly’s Verna’s house in Tracy, C.A, December 5, at 11:00 AM. An agenda and map will be sent prior to the meeting. Patricia O’Brien motioned
to adjourn the meeting and Beverly Verna seconded. The meeting adjourned
at 5:20 pm.
Attendees: Martin Goldberg, Brenda Couey, Dan Durigan, Beverly Verna,
Patricia O’Brien, and Cleo Home. Guest: Jerry Weirick.
Old Business
Inquiry Packet to AKC (The First Year Plan) The packet is coming together as planned. Marty expects to send to AKC on November 30. Everyone please have any edits to Marty by Friday, November 27.
Brenda Couey reported. Many members are from rural areas and do not currently belong to formal specialty or all-breed clubs.
Brenda Couey reported that she had contacted the Mensona Kennel Club
in Santa Rosa and the Lake County Kennel Club in Kelseyville to discuss
requirements to conduct fun matches in conjunction with their scheduled
dog shows or activities. Also identified were possible 1999 time frames
New Business
The club must find a way to insure itself in order to conduct club activities.
The AKC approved insurance carrier’s premium is $475 for one year.
Base of Operations The club needs to operate from a generally accessible area. Jerry Weirick offered his kennels, Club Pet, as a base of operations. Beverly Verna motioned to accept Jerry’s offer and Dan Durigan seconded; motion passed.
The next club meeting will be at Beverly’s Verna’s house in Tracy, C.A, December 5, at 11:00. An agenda and map will be sent prior to the meeting. Patricia O’Brien motioned to adjourn the meeting and Dan Durigan seconded.
The meeting adjourned at 2:15 PM.
The (open) board meeting was called to order at 11:32 by the president, Martin Goldberg at Beverly Verna’s house located in Tracy, CA. The recording secretary was present. ATTENDEES: Pam Satlof, Beverly Verna, Martin Goldberg, Dan Durigan, Dorothy Anderson, Rebecca Galloway, Patricia O’Brien, Cleo Home, Dennis Ross, Joe Ratto, Jerry Weirick. The agenda was reviewed and approved. Minutes of the last meetings: Beverly Verna moved to accept the minutes of the past three meetings and Dan Durigan seconded; motion passed. Membership: Marty Goldberg reported for Brenda Couey. Reviewed new application form. Please call Brenda Couey with any suggested changes. Also reviewed the Friend Of The Club (FOTC) gift certificate. We have several choices available to print the certificate. There are a number of issues and the attendees agreed to not make final decisions at this time but to continue to consider options and costs. The attendees reached an agreement that if an FOTC membership is purchased by a breeder as a gift to a client the cost will be $5.00 in order to recover mailing costs of member information during the year. If independently purchased, the cost is $10.00. The puppy referral fee is independent of the FOTC and will apply, regardless. For those FOTC memberhips purchased by a breeder, the no code of ethics section is not required. The breeder will only complete page one of the member application form. It was agreed there will be two different member applications, one regular for use by individuals and the first page only for FOTC memberships gifted by breeders. The first newsletter will be sent to a new FOTC member by the membership committee. The membership committee will process all membership applications and provide the newsletter editor with the new member information. Newsletter: Dan has format done and will be sending test newsletters
again. Once we get the club name he will be able to really send. We also
need to determine how to send to everyone requesting it via e-mail. The
first edition will go out about December 28. Provide Dan with puppy information,
show wins, any recipes, good restaurants have gone to, hotel list recommended,
good and bad --- this is the "On The Road Again" section. Also discussed
what else to include including publishing upcoming shows, perhaps a health
column, message from the president. Please let Dan know about other things
you’d like to see in the newsletter. The first newsletter will be distributed
paper. Some discussion about whether we want to publish classifieds in
the newsletter, that this might be a way to generate funds. Dan will come
up with estimated costs for ads.
Fun Matches/Specialties: Patricia talked to Gold Country kennel club located in Grass Valley. They are preparing to do their first A match. This may be a possible site for a fun match as well. Information Technology: Marty reported. Dan and Marty put together a standard recommendation for a PC costing about $500 for those members interested in working online. Search for an inexpensive internet service provider is continuing. We can subscribe as a club or as individuals, with several service options available. If we stay with a major provider the assurance of long term presence is higher. They will continue to gather data and provide to club, including a recommended approach. The search for an inexpensive long distance service is also continuing to help members manage communications costs. They are also looking at the online newsletter and related software. AKC/AMSC Liaison: Beverly Verna reported. She talked to Wyoma Clouss, the president of the AMSC and was advised that AMSC does not have anything to do until we’re approved by AKC and we request our first specialty. AKC Accreditation: Cleo Home reported. Currently gathering data as we create in order to document all of our business for accreditation. Pam Satlof moved that we recess for lunch and reassemble at 12:30 and Patricia O’Brien seconded. Motion passed. The meeting reconvened at 12:30 to continue business. Club Logo: Beverly Verna has drafted the initial logo. Everyone approved of the design and Bev will finalize the design for final approval as well as design a possible club banner. Also discussed possibly selling the banner to club members for display as marketing effort. Policy Manual: Bev reported. Cleo will send Bev the previous minutes online so she can copy over to a manual. Stud/Pet Contract Examples: This is still seen as a worthwhile activity. Everyone mail your examples to Brenda Couey and she will structure into a "general" contract for member use. Code of Ethics: Discussion centered around how can we manage the contents. We need to understand minimum level of health care. For example, how often should a dog go to a Vet Optometrist. The kind of facilities are another area. This is seen as a difficult area to try and define as well as the what the role of the club and what appropriate boundaries should be if the club does see a role. (Possible) Fun Matches: February 2/14, San Jose, CA in conjunction with Santa Clara. Bev will check feasibility of doing a fun match then. The theme would be Valentine’s day. Another possible date is March 20 in conjunction with the Del Valle Kennel Club in Pleasanton. Bev Verna will check with both kennel club’s on feasibility. We need to get copy of "Red Book" from AKC and other pamphlets on how to do a fun match. Cost of Doing Business: Insurance about $500. Newsletter costs will be about $500. General correspondence and other misc. costs are estimated to be about $100 equaling a minimum of $1100 annually. Charter Membership: This will be a special offer to new members for the first year at a cost of $100 in addition to the $20 regular membership fee. A "CH" will be listed after the charter members name in the member roster. Corporate sponsorship is an important aspect and we need to put a packet together outlining why someone would like to sponsor us and what they would receive for the sponsorship. Cleo Home will draft a corporate sponsorship package for review by board at the next meeting. Fundraising Ideas: Bring your fund raising ideas along with estimated budget, where you will get money from, resources needed, etc. Patricia O’Brien moved that we adjourn the meeting and Beverly Verna seconded; motion passed. The meeting adjourned at 2:30.
The following is the meeting schedule for the first quarter of 1999. The schedule is subject to change based on AKC approval of the club name.
The board meeting was called to order at 3:30 P.M. by the president, Martin Goldberg, at his home in Danville, CA.. The recording secretary was present. Additional business was identified after adjournment of the prior board meeting. Attendees: Brenda Couey, Patricia O’Brien, Dan Durigan, Dorothy Anderson, Pam Satlof, Cleo Home, Martin Goldberg, Dennis Ross, Joe Ratto. Membership: The mailing going out to members announcing the charter membership availability should have a specific deadline. Dan Durigan motioned that the deadline for submitting charter membership status be postmarked no later than April 30, 1999 and Brenda Couey seconded. Next Board and General Meeting: Now that there are some crucial items out of the way, a general membership meeting must be held to enable the full membership to meet. A board meeting will be held on April 17 at 6:00, more detail to follow. The first general meeting will be held the afternoon of April 17 at the Sacramento Exposition Center, more detail to be provided. Key input wanted from members and attendees at this first meeting is, ":Why would you join this club; what does this club need to provide to make your investment of time and money worthwhile?" Dorothy Anderson motioned to adjourn the meeting and Pam Satlof seconded. The meeting adjourned at 4:10.
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